The Alloy School Coordinator at Kelly Strayhorn Theater

ARE YOU OUR NEXT ALLOY SCHOOL COORDINATOR?  

We are looking for a magnetic, detail-oriented arts administrator who loves cultivating relationships and sharing the joy of artistic expression through recreational learning with students of all ages. If this sounds like you, this hiring notice is calling your name. And by the way: Kelly Strayhorn Theater's work centers BIPOC, women, and LGBTQIA+ people. So, if you’re a member of these or of other historically marginalized communities, we strongly encourage you to apply.

ABOUT THE ALLOY SCHOOL (TAS) COORDINATOR 

The Alloy School Coordinator is an excellent communicator and team player who is keen to achieve program goals by using data to plan. TAS Coordinator leads, maintains and grows TAS program and curates class offerings with Kelly Strayhorn Theater’s (KST) Programming Team, engages Teaching Artists, DJs, and community partners, facilitates lesson planning in alignment with the program’s pedagogical philosophy, conducts outreach for the School, maintains a clean facility for classes, and hosts Saturday classes and the Showcase & Let’s Move! Family Dance Party at the end of each session. 

TAS is a creative community where uniqueness is celebrated and all gender expressions, cultures, and abilities are welcome. Classes are offered in three sessions annually: Fall (10 weeks), Winter/Spring (10 weeks) and Summer (6 weeks.) Every class is led by expert teaching artists and designed to provide insight into the history, practice, and applications of various art forms. Folks of all ages and experience levels are invited to share in the joy of artistic expression while building connections, skill, and self-esteem.

SALARY & BENEFITS 

This is an in-person, part-time (20 hours a week), non-exempt position and pays $17.00/hr. The hourly rate is fixed. Please don’t apply if this compensation is not right for you. Benefits include access to group healthcare, dental and vision plans, generous PTO and a career immersed in arts and culture. You’ll also get the chance to deeply affect culture and drive performance at one of the most innovative arts nonprofits in the city (more on that below).

REPORTS TO: Programming Manager 

DIRECT REPORTS: The Alloy School Teaching Artists 

SCHEDULE 
Our typical office hours are 10:00am - 6:00pm on weekdays. During The Alloy School class sessions, each week you can expect to perform fifteen hours in the office and approximately five hours attending Saturday morning classes from 8:30am - 1:30pm. Some of the fifteen office hours will likely include outreach activities and meetings off site. 

This is an in-person, non-remote position.

ABOUT KELLY STRAYHORN THEATER 

Named after 20th-century entertainment legends and Pittsburgh natives Gene Kelly and Billy Strayhorn, Kelly Strayhorn Theater is a home for creative experimentation, community dialogue, and collective action rooted in the liberation of Black and queer people. KST takes a multidisciplinary approach to presenting contemporary performing arts while examining the questions that define and inspire us as individuals and communities. 

RESPONSIBILITIES 

ADMINISTRATIVE 

• Curate The Alloy School program and class offerings with KST’s Programming Team
• Research, recruit, contract, and process payment for all Teaching Artists, community partners, and DJs for each TAS session (Fall 10 weeks, Winter/Spring 10 weeks, Summer 6 weeks) 
• Budget and track all TAS expenses (Teaching Artist fees, hospitality, class supplies, etc.)
• Maintain quality standards of personnel and lesson development in alignment with the program’s pedagogical philosophy, ensure participation, facilitate the Teaching Artist orientation 
• Ensure all necessary clearances for Teaching Artist personnel are acquired, documented, and remain current 
• Meet weekly with the Programming Manager to ensure all ongoing tasks and program goals are achieved
• Coordinate TAS marketing materials including class descriptions and Teaching Artist information with Marketing and Programming teams 
• Administer participant surveys; track, maintain and report on audience data for internal reporting and in support of fundraising efforts with KST’s Development Team
• Use current and historical data in planning to optimize course offerings, class times, and selection of Teaching Artists 
• Serve as point of contact for prospective and current students, guardians, and community partners, communicate as needed
• Coordinate with KST’s Production Manager and Box Office Coordinator to ensure production and front-of-house needs for TAS are met
   

DURING TAS

• Greet and welcome all TAS class participants and guests, and maintain a clean, safe, and welcoming environment
• Substitute for Teaching Artists when necessary
• Troubleshoot program issues and technical difficulties that arise during class sessions
• Prepare and maintain all class materials, including snacks 
• Sweep and mop dance studio floors at least once/week before TAS and after as needed; ensure Studios are well-kept

OUTREACH

• Increase class attendance through ongoing promotion, personal outreach, and partner cultivation
• Cultivate relationships with current students and guardians to grow class registration and retain attendance

• Coordinate weekly program outreach to prospective community partners; represent KST at fairs, festivals, and other community events on an as-needed basis

REQUIREMENTS (please don’t apply if you don’t have the following): 

• Commitment to diversity, equity, inclusion, accessibility, and belonging and the willingness to prioritize and foster a commitment to valuing differences of race, ethnicity, age, sex, gender identity, sexual orientation, religion, ability, and socio-economic circumstances. 
• Minimum 2 years of administrative experience
• Minimum 2 years of working with artists 
• Excellent computer skills, including detailed knowledge of Google Suite and willingness to learn new job-specific applications
• Excellent communication and interpersonal skills, with the ability to represent Kelly Strayhorn Theater to various stakeholders, including students, guardians, donors, teachers, and community partners
• Cost-conscious with a demonstrated ability to work within budgets
• TAS Coordinator is required to submit the following clearances prior to their start date:

• Act 151 | Childline Clearance
• Act 34 | Criminal History
• Act 114 | FBI/ Fingerprinting (from PA Department of Education) 

PREFERENCES (you should still apply even if you don’t have all of these traits):

• Experience with a non-profit environment 
• 2 years of teaching dance/Teaching Artist experience
• Experience developing curriculum
• Experience managing a studio
• A demonstrated ability to work within budgets
• Experience with Mac computer systems